Micro-Learning for FMSS Intermediate

PFMD Asset Management Training Team

Updated Facility Management

What is Micro-Learning?

Micro-learning courses are an excellent way to learn content in quickSimply drawn computer monitor and hard drive. Has a Ranger hat in center of monitor and focused segments. These concise and informative courses enable learning when time is limited. The use of interactive components and other instructional techniques make this an engaging experience for the learner.


This series of micro-learning courses discusses the components of the Facility Management Program, a program the NPS has adopted to manage its assets more effectively. The courses are intended for anyone working with the Facility Management Software System (FMSS) who want to learn more about using the FMSS to manage park inventory and resources.

The content of each micro-learning course corresponds to the Operations and Maintenance: Facility Management Software System (FMSS) Intermediate classroom course module(s). Like the classroom course, the content of the micro-learning courses will increase in complexity as students move sequentially though the material.

This set of micro-learnings assumes a basic knowledge of FMSS. The FMSS Basic classroom course, blended learning, or the Micro-Learning for FMSS Basics courses will help the user come to a basic understanding of FMSS.

Students taking the micro-learning courses should not expect to become proficient in FMSS by participating in these courses alone. A blended learning approach combining micro-learning, webinar, classroom instruction, mentoring, and other instructional methods is strongly recommended and encouraged.

Cover for FMSS Intermediate Student Manual
FMSS Intermediate Student Manual

Course Modules

FMSS Intermediate 1: Component Life Cycle Concepts

Course ObjectivesA graphic representation of the Life Cycle of an Asset. The first panel shows the year 2015 with the caption of "Plan, Acquire and Design." At the bottom of the panel is 5%. The seconde panel shows the year 2016, with the caption "Construct," and 25%. The largest panel shows the years 2017 through 2065, captioned "Operate, Recapitalize, and Dispose," and 70%.
  • Review overall asset life cycle
  • Describe the concept of life cycle of components

FMSS Intermediate 2: Asset Records

Course Objectives

Asset/Components table graphic with three rows: 1) Building: Asset (Location Record in the FMSS); 2) Valve: Component (Asset Record in the FMSS); and, 3) HVAC: Component (Asset Record in the FMSS)

  • Describe how to create Asset records for components
  • Explain how to use Asset records to track Total Cost of Facility Ownership (TCFO)
  • Define critical systems
  • Explain how an Asset record may be designated as a critical system
  • Explain why a classification needs to be attached to an Asset record

FMSS Intermediate 3: Job Plans

Course ObjectivesA screenshot of a job plan screen in FMSS
  • Define job plans
  • Create an original/custom job plan
  • Explain how to use an established job plan
  • Demonstrate how to attach a job plan to a work order
  • Access Course

FMSS Intermediate 4: Advanced Preventive Maintenance Records and Forecasting Using the PM Module

Course ObjectivesTwo park workers inspecting a piece of machinery
  • Explain how to add job plans to a PM record
  • Explain how to schedule work in the PM module
  • Explain how to schedule the frequency of job plans
  • Explain how to generate work orders from the PM record
  • Describe what PM Forecasting is
  • Identify what forecasts are based on
  • Describe the PM Forecasting Report in AMRS and how to use it to plan PM work

FMSS Intermediate 5: Identifying Work

Course ObjectivesA park worker with a level crouching down and touching a stone surface.
  • Identify the components of work needed at the work order level
  • Identify the components of a location that require work
  • Discuss how work will be accomplished

FMSS Intermediate 6: Using FMSS Resources

Course ObjectivesA computer on a desk with a black screen with "Maintenance", a tool icon and an enter button in white.
  • Describe how to request a labor record
  • Explain how to keep records up to date
  • Demonstrate how to create a person group
  • Differentiate between labor records and people records
  • Demonstrate how to attach labor records to work
  • Demonstrate how to create work groups for work

FMSS Intermediate 7: Advanced Work Order Topics

Course Objectives

Work Order Priority graphic showing three levels: (1) Minor, (5) Serious, and (9) Critical

  • Identify what is deferred maintenance and what is not
  • Describe why and how to manage deferred maintenance
  • Explain how to prioritize work orders and when to add justification
  • Describe why and how to handle related records
  • Explain the purpose of follow-up work orders

FMSS Intermediate 8: Risk Assessment Code (RAC)

Course Objectives

HLS RAC matrix graphic featuring color-coded, numbered squares

  • Explain the RAC
  • Recognize how to facilitate a conversation about determining an HLS or Resource RAC
  • Discuss the process for assigning a RAC
  • Demonstrate how to add RACs to work orders
  • Calculate an RAC and know what the RAC requirements are
  • Demonstrate how to attach ICM work orders

FMSS Intermediate 9: The Project Scoping Tool in FMSS

Course ObjectivesImage of the main screen of the project scoping tool. There is not data present on the screen.
  • Explain what the Project Scoping Tool (PST) is
  • Demonstrate how to bundle work orders in the PST
  • Explain how to use PST data
  • Demonstrate how to queue and de queue a project

FMSS Intermediate 10: Analyzing Data Using the Asset Management Reporting System

Course ObjectivesWord cloud graphic of park maintenance questions in the shape of a question mark
  • Differentiate among AMRS reports to find the data that you need
  • Discuss parameters needed to generate an AMRS report
  • Demonstrate how to export a report to Excel
  • Demonstrate how to apply filters and perform queries in Excel
  • Use Excel to interpret information provided by AMRS

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