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Asset Management Course Catalog

Looking for Facility Management Training?

You found it! We have a series of e-courses, recorded webinars, micro learnings, blended and classroom training opportunities to address facility management within the National Park Service. Below are a list of classes available, along with a link to access DOI Learn where you can register and participate in the course.

In addition, you can access the current PFMD Asset Management Program Training Course Catalog.

Classroom Courses

Facility Condition Assessment Survey The Facility Condition Assessment Survey (FCAS) course is designed to provide students with the competencies to implement condition assessments at their individual park units by using both the Facility Management Software System (FMSS) and the Cost Estimating Software System (CESS), as well as the knowledge of condition assessment inspection requirements and the ability to identify asset deficiencies and determine remedies for the deficiencies.

Facility Management Software Systems (FMSS)

The FMSS training has been broken out into Basic, Intermediate and Advance in order to address the level of skills and knowledge necessary for various users. Ideally, the classes address a specific grade level within the workforce. Each class is broken into modules, which can be taught as a whole or individually, depending on the need of the learner.

FMSS Basic – The Facility Management Software System (FMSS) is an asset management tool used by a wide range of NPS employees, including maintenance field staff, first line supervisors, chiefs of maintenance, administrative officers and park superintendents. The focus of this course is to provide an in-depth look at FMSS and to demonstrate how FMSS is used in the day-to-day work of facility management.

This course covers:

  • The need and purpose of the Facility Management Program (FMP) and Asset Management Process (AMP)
  • Facility Management and FMSS definitions
  • Basic FMSS navigation
  • Assets
  • Resources
  • Plans
  • Preventive Maintenance
  • Work Order Management

Resources for FMSS Basic are available on the Google Drive. Here you will find:

  • A folder for each module containing a PowerPoint presentation, videos and handouts
  • The FMSS Desk Reference
  • FMSS Basic Student Manual
  • Student Rights and Responsibilities

FMSS Intermediate – This is the second of three courses on the Facility Management Software System (FMSS). The focus of this course is to provide an extended look at the FMSS and to demonstrate how the FMSS is used in the management of facility management. This course is designed for users who have completed FMSS Basic or who have experience with FMSS. The course will educate participants on:

  • Life Cycle Management
  • Asset Records
  • Planning
  • Preventive Maintenance Records
  • Advanced Work Order Topics
  • Project Scoping Tool
  • Retrieving and Analyzing Data

Resources for FMSS Intermediate are available on the Google Drive. You will find:

  • A folder for each module containing a PowerPoint presentation, videos and handouts
  • FMSS Basic Student Manual

FMSS Advanced – The third course in the FMSS curriculum, FMSS Advanced provides an in-depth look at the FMSS and demonstrates how the FMSS is used at the top of facility management. FMSS Advanced will cover:

  • Location Records Creation and Disposal
  • Advanced Searches
  • The Role of Condition Assessments in the Asset Management Process
  • Capital Investment Strategy
  • Project Basics in FMSS
  • Relationship between FMSS and CESS
  • Project Execution and Closeout in FMSS
  • Asset Management Continuous Improvement and Tiers
  • FUMP and User Management
  • Reduce the Footprint
  • Analyzing Data
Cost Estimating Software System (CESS)

Basic CESS – An introduction to the use of Cost Estimating Software System (CESS). This class covers standard cost estimating principles to support the condition assessment process and facility project development.

Advance CESS – An advanced course in the use of the Cost Estimating Software System (CESS). This course covers cost estimating principles, building on the basics course applying more of the CESS program’s capabilities in support of the condition assessment process and facility project development.

Facility Management for Front Line Supervisors – This course will provide life cycle asset management concepts to assist the transition from technician in the field to a supervisor and leader both of people and principles of asset management.

 

E-Courses

Asset Management

Asset Management: Foundations of Asset Management – This course will introduce you to two foundational elements: the Facility Management Program, an overall program that the NPS has adopted to manage assets effectively, and the Asset Management Process (AMP), an approach to asset management that is based on industry standards. It is important to understand these processes because they serve as the foundation for the Facility Management Software System (FMSS).

Asset Management: Basics of Condition Assessment – This is the first course in the Facility Condition Assessment suite of e-courses. It will cover defining condition assessments, types of condition assessments, inspecting assets and how condition assessments are everyone’s responsibility.

Asset Management: Creating a Scope of Work – This second course in the Cost Estimating Basics series will focus on the concept of a scope of work, and explain how a good scope of work sets the rules for the project and makes an accurate cost estimate possible. You will also be introduced to the steps it takes to complete a thorough scope.

Capital Investment Strategy – The Capital Investment Strategy (CIS) is a philosophy the National Park Service (NPS) uses to help balance the NPS asset portfolio. Adhering to the CIS philosophy will help park units decide how to prioritize their assets and the corresponding maintenance performed. In this course, students will learn about CIS, including why the NPS is implementing this philosophy, what the CIS components are, how this translates into work prioritization, and how CIS will help the NPS Servicewide.

Asset Management Reporting System (AMRS)

NPS-Asset Management: Asset Management Reporting System – This course consists of a manual and an assessment designed to ensure users have the information they need to access and run management reports through the Asset Management Reporting System (AMRS).

Audience: All park staff who have a need to utilized data stored in FMSS and partner databases such as PMIS, QMIS, MIDS etc.

Notes: If you already have access to the FMSS, you will need to contact the FMP Help Desk and provide your NPS domain username, FMSS username and your phone number. Once your Park Account Manager approves the request you will have access. For non-FMSS users, contact the FMP Help Desk and provide your NPS domain (Active Directory) username and phone number.

Cost Estimating Software System (CESS)

Asset Management: Basics of Cost Estimating – This course will introduce the concept and purpose of cost estimating. An accurate estimate is a tool for key NPS personnel to make informed decisions regarding preliminary budgetary planning. A thorough condition assessment and a well-written scope of work are two crucial steps in the process of creating an accurate cost estimate. The three steps are reliant upon each other and each one has to be done correctly to avoid negative effects on the whole process.

Operations and Maintenance: Intro to Cost Estimating Software System (CESS) Interface – This fourth course in the Facility Condition Assessment Survey series of e-courses deals only with the CESS interface program which links the CESS spreadsheet and the Facility Management Software System (FMSS) work order. This e-course covers how to navigate and edit an existing estimate within the interface program, create a new estimate, and how to successfully export the estimate information over to the FMSS.

Operations and Maintenance: Intro to the Cost Estimating Software System (CESS) – Spreadsheet – This course is part of the Facility Condition Assessment Survey (FCAS) series. It describes how to build the actual cost estimate using the CESS spreadsheet.

Topics include:

  • Using assemblies and item takeoffs to build a cost estimate
  • How to modify an estimate created from an assembly to fit your specific situation
  • The additional add-on cost factors that are an integral part of an estimate
Facility Management Software System (FMSS)

Operations and Maintenance: Introduction to the Facility Management Software System – In this course, you will learn about basic navigation and organization of the FMSS while also gaining the basic concepts and skills you will need in order to use the FMSS.

Managing Park Assets

NPS-Managing Park Assets: API – This course will teach you about the Asset Priority Index (API) which measures the value of each asset in relation to a parkĺs mission. It will also introduce you to the webpage for determining the API. Determining this value helps parks decide which assets should be retained and at what level they should be maintained. Audience: Park Superintendents, Division Chiefs, and Subject Matter Experts.

NPS-Managing Park Assets: WebCRV – This course will provide an understanding of the Web based Current Replacement Value (CRV) Calculator and its use and importance to asset management.

NPS-Park Asset Management Plan: Introduction – This course provides an Introduction to the Park Asset Management Planning process.

 

Micro-Learning

Micro-learning courses are an excellent way to learn content in quick and focused segments. These concise and informative courses enable learning when time is limited. The use of interactive components and other instructional techniques make this an engaging experience for the learner. Students taking the micro-learning courses should not expect to become proficient by participating in these courses alone, and DOI Learn credit will not be given for completing these courses. Blended learning opportunities combining micro-learning, webinar, classroom instruction, mentoring, and other instructional methods will be offered to strengthen the learning opportunity and earn credit in DOI Learn.

Facility Management Software System (FMSS) Basic Micro-learning – (under development) This series of micro-learning courses discusses the components of the Facility Management Program, a program the NPS has adopted to manage its assets more effectively.

The courses are intended for anyone working with the Facility Management Software System (FMSS) who want to learn more about using the FMSS to manage park inventory and resources. The content of each micro-learning course corresponds to the Operations and Maintenance: Facility Management Software System (FMSS) Basic classroom course module(s). Like the classroom course, the content of the micro-learning courses will increase in complexity as students move sequentially through the material.

Blended Learning

Blended learning courses combine some level of video or e-course work with an instructor led component.

Cost Estimating and NPS Cost Estimating Software System (CESS) Usage-Basics Online – This course has been designed to give CESS users a better understanding of what CESS cost data is and how to use it effectively in CESS. It assumes that users are familiar with the CESS system. It does not cover estimate creation, copying, or merging.

Instructor guided session of this online course will be offered on a regular basis. These session will start with students watching the video portion of the scheduled section. Following that students will complete the activities involved with the section. At the end of the session there will be a webinar where the activities will be reviewed, and additional information will be provided.

Cost Estimating and NPS Cost Estimating Software System (CESS) Usage-Advanced Online – A NPS advanced course in the use of CESS and cost estimating principles, building on the basics course applying more of the CESS program’s capabilities in support of the condition assessment process and facility project development. This course is an instructor led online course.

Instructor guided session of this online course will be offered on a regular basis. These session will start with students watching the video portion of the scheduled section. Following that students will complete the activities involved with the section. At the end of the session there will be a webinar where the activities will be reviewed, and additional information will be provided.

 

Videos

Note: You do not receive a completion certificate for viewing videos within DOI Learn. If an assessment is attached to the course, upon successful completion, you will then receive DOI Learn credit.

Asset Management

Tiered Approach to Asset Management – The Tiered Approach is an incremental strategy for parks to assess and advance their asset management programs. It is designed to:

  • Enable parks to assess their asset and work management practices
  • Lay out logical, sequential steps that a park can take at their own pace to advance their programs
  • Provide detailed steps and benefits for 4 key program areas including data, operations and maintenance, condition assessments, and projects

This training session is intended to ôtrainö parks on what the Tiered Approach is, how to use the questionnaire, and, more conceptually, help spark some ideas on how parks might chart their own path to improving their asset management program.

Asset Management Key Skills Webinar: Preparing for Interpretive Media Asset Planning – This course will provide an overview of the asset management process and how interpretive media will be documented. This will include a discussion on how to incorporate interpretive media assets into the existing geographic hierarchy of the FMSS.

Asset Management Key Skills Webinar: Collecting Interpretive Media Asset Data – This course will provide an overview of data requirements for Interpretive Media in the FMSS and interim data collection methods.

Facility Management Software System (FMSS)

Maximo 7.5 Upgrade Recording – This recording of the Maximo 7.5 Upgrade webinar was conducted in July 2015, after the NPS upgraded FMSS from version 6.2 to 7.5. This class will familiarize FMSS users to the new interface found in Maximo 7.5, and introduce the changes within the system. After attending this class users will be able to transition easily into Maximo 7.5 and continue working within FMSS.

Location Removal Recording – This recording provides a step by step process that must be taken in FMSS when disposing of a Location in FBMS. It walks you through the check list of decommissioning assets, removing the location from Job Plans and Routes, moving the PM status to “inactive”, moving child locations and properly processing Work Orders.

Asset Management Key Skills Webinar: Risk Assessment Code (RAC) – This course will take the student through the process of developing a Risk Assessment Code (RAC) and the business process for documenting remediation in the FMSS.

Asset Management Key Skills Webinar: Creating Facility Projects – Facility projects are created by bundling related FMSS work orders in the PST. If the work orders are not set up correctly, these projects will not pass through the PST. This webinar will help people responsible with setting up facility projects to know the proper steps for a successful PST project submission.

FMSS to FBMS Expense Transfer Solution – Video – The new Expense Transfer process transfers summary-level expenses reported to Facility Operations, Facility Maintenance and Capital Improvement work orders created against FMSS locations to the “on-DOI O&M Cost” field in FBMS building records. The course provides an overview of the new process, and how it will be implemented.

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