Webinar Accessibility Guide


In 1998, Congress amended the Rehabilitation Act of 1973 to require Federal agencies to make their electronic and information technology (EIT) accessible to individuals with disabilities.

The law applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology. Under Section 508, agencies must provide disabled employees and members of the public access to information that is comparable to access available to others. This includes electronic documents (Word documents, PowerPoints, etc.) and media (see OCIO Directive 2017-003 for more information about media accessibility).


“This is good information, but why should I make webinars accessible?” you might ask. With the dispersed nature of our workforce, webinars are frequently used to connect employees across the Service. Webinars are an event hosted usually using one of two virtual meeting platforms, WebEx or Adobe Connect, to share information and as such fall under the umbrella of “electronic and information technology.”

It’s important to remember as we use these virtual meeting spaces to host webinars that not all participants may have the same accessibility needs – many may not need accommodations, however some might. Since webinars blend all information types (including sharing electronic documents and media), it’s critical to build your webinar with accessibility in mind, regardless of whether your audience has accessibility needs or not. The Webinar Accessibility Guide will help you!

The Webinar Accessibility Guide

Developed by the L&D Distance Learning Group, the Webinar Accessibility Guide outlines the accessibility best practices to consider when scheduling, hosting, and recording a webinar.

The information in this document approaches webinars with accessibility in mind, and shares guidance on how to think about accessibility from the very beginning of the webinar planning process to its end.

What You’ll Find

  • Best practices for scheduling, hosting, and sharing a recorded webinar
  • Links to additional accessibility resources on the CLP

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